If your fleet runs across state lines, you’re required to file quarterly IFTA reports, and the process can be a headache if you’re tracking everything by hand. Before IFTA reporting software, fleets had to rely on manual driver logs, fuel receipts, and hours of data entry to get the information needed for each report.
Today, IFTA reporting software makes it easier. The right tools automatically track your miles by jurisdiction, record gallons purchased in each state, and organize the data into reports that are ready to copy into your state’s IFTA form. In this guide, we’ll cover what IFTA reporting software is, the data you need to collect, the two types of software that work together to get the job done, and how to use them to file your reports quickly and accurately.
Table of Contents
- What is IFTA reporting software?
- Data you need to track with IFTA reporting software
- The two types of IFTA reporting software you need
- How to file for IFTA with IFTA reporting software reports
- Fuel card integrations simplify this process
- ELDs with IFTA reporting
- Fuel cards with IFTA reporting
What is IFTA Reporting Software?
IFTA reporting software is a combination of software used to track the data that is needed for filing quarterly IFTA fuel tax reports. Before IFTA reporting software, drivers would need to manually log mileage driven in each state and keep fuel receipts for fuel purchased in each state. Fleet managers and accountants would then compile fuel receipts and manual driver logs to get the data needed for IFTA reports.
IFTA reporting software eliminates this manual work by automatically tracking the data that is needed for IFTA and compiling the data into organized reports so you can simply copy and paste the data into your state's IFTA form.
Data You Need to Track with IFTA Reporting Software
To file an IFTA report, you need to track the following data for every IFTA qualified vehicle in your fleet:
- Total miles driven
- Total taxable miles driven in each state
- Number of gallons purchased in each state
You can track this manually by saving fuel receipts and logging miles driven, or use IFTA reporting software to automatically gather the data for you.
The Two Types of IFTA Reporting Software You Need
These are two types of IFTA reporting software that will automatically collect the data you need to easily file your quarterly IFTA fuel tax reports:
1. Electronic Logging Device (ELD) to Track Miles
If you operate IFTA vehicles, you probably already have Electronic Logging Devices (ELDs) as they are mandatory for most vehicles that would qualify for IFTA. An ELD is a piece of hardware attached to the vehicle's computer that automatically records driving data to help comply with government regulations on driver hours of service (HOS).
Included with this data is total miles driven and miles driven by state making ELDs a great option to track the mileage data for your IFTA reports. Some ELD software have IFTA reports built into their customer portal, so you can easily download mileage data that's organized by state.
2. Fleet Fuel Card to Track Gallons Purchased by State
A fleet fuel card, commonly referred to as a fuel card, is a specialized payment tool designed to help companies control and monitor fuel expenses across their fleet. Fuel cards collect data such as driver, vehicle, odometer, gallons, address, and state with every fuel purchase and organize them into reports fleet's need such as an IFTA fuel report so you don't have to manually add fuel receipts.
Fuel card IFTA reports will list all transactions by state and summarize the gallons purchased in each state so you can easily copy and paste fuel data into your state's IFTA report form.
How to File for IFTA with IFTA Reporting Software Reports
Filing your quarterly IFTA reports is a breeze with IFTA reporting software. Here's the step-by-step process.
Step 1: Download Your ELD's IFTA Report
Login to your ELD software portal to download an IFTA report which will include miles driven in each state by vehicle.
Step 2: Download Your Fleet Fuel Card's IFTA Report
Login to your fuel card portal or contact your fuel card provider to get an IFTA fuel report with all gallons purchased by state. When using fuel card IFTA reports, be sure to include only the fuel purchases for IFTA qualified vehicles and only the fuel types that must be reported to IFTA.
Step 3: Use Both Reports to File Your IFTA Report
Once you have both reports, just copy and paste the data to your base jurisdictions IFTA form and file your quarterly IFTA report. Just make sure the reports you downloaded from your ELD and fuel card are for the right quarter that you are filing for.
Fuel Card Integrations Simplify This Process
Most ELD providers offer fuel card integrations that automatically import transaction data from many of the most popular fuel cards. With fuel card integrations, the ELD software automatically imports your fuel transaction data, combines it with your mileage data, and generates a single IFTA report with everything you need to file your quarterly return.
Many ELD companies also allow you to manually import fuel data via a CSV upload. You would just need to download your fuel card transactions for the quarter in your fuel card portal, export it in CSV format, and arrange the data to match your ELD upload requirements.
ELDs with IFTA Reporting
Here's a list of electronic logging device companies that provide IFTA reporting. For most ELD companies, pricing depends on your fleet size and required features, so you’ll need to complete a pricing form or speak with sales to get the monthly cost.
| ELD | Monthly Cost | Capterra Rating |
| Samsara | Get custom pricing | 4.4/5 |
| Verizon Connect | Get custom pricing | 3.2/5 |
| ISAAC | Get custom pricing | 4.5/5 |
| Geotab | Get custom pricing | 4.4/5 |
| Omnitracs | Get custom pricing | 3.6/5 |
| Motive | Get custom pricing | 4.5/5 |
| Azuga | BasicFleet: $25 per vehicle/month SafeFleet: $30 per vehicle/month CompleteFleet: $35 per vehicle/month |
Fuel Cards with IFTA Reporting
Here's list of fuel card companies that provide IFTA fuel reporting with their monthly costs and ratings. For more fuel card comparison details check out this article, 10 Best Fuel Cards for Business [2025].
| Card | Monthly Cost | Trustpilot Rating |
| Voyager | None | 4.8/5 |
| WEX | Up to $2 per card | 4.3/5 (WEX Capital) 1.4/5 (WEX) |
| CFN | None | 4.8/5 |
| Comdata | Up to $8 per card | 1.4/5 |
| Fuelman | $39-99 for the account | 2.4/5 |
| Coast | $4 per card | N/A |
| AtoB | $3-6 per card | 4.6/5 |
| RoadFlex | $3 per card | N/A |
| TCS | Unknown | 4.3/5 |
| Fleet One Edge | $8 per card and $7.95 for the account | 4.3/5 (WEX Capital) 1.4/5 (WEX) |
| Pacific Pride | Varies by provider | Varies by provider |
Get Free IFTA Fuel Reports with P-Fleet
With P-Fleet’s Voyager and CFN fuel cards, you’ll receive free IFTA fuel reports that list all diesel transactions by state and summarize the total gallons purchased in each state for the quarter. Simply combine this report with mileage data from your telematics or ELD system, and you’ll have everything you need to file your IFTA report. Apply online for a fuel card to get started, or take a self-guided tour of P-Fleet’s fuel card portal to see how our tools simplify fuel reporting.
