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Industry-best fuel card controls

Make use of purchase controls and alerts to reduce unauthorized spending.
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Controls costs with fuel card controls.

Managing company fuel expenses depends on reducing unauthorized fueling and adjusting card limits for what drivers need. Our cards can be set up with limits specific to each driver or vehicle, giving you flexibility with cardholders. Gain tighter control over purchases with card restrictions that include:

  • PIN, driver ID, or vehicle ID to fuel
  • Gallons or dollars per day
  • Transactions per day
  • Authorized fueling days and times

Read the guide to fuel card purchase controls →

Implement a fuel policy for drivers.

It's important for drivers to clearly understand the permitted use (and consequences of misuse) of the cards issued to them. We can help your team draft a fuel policy for drivers to sign. Document their acceptance of the policy terms and acknowledgment that non-compliant purchases will be considered employee theft for which they will be responsible.

Learn how to draft a driver fuel card policy →
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Review odometer entries and MPG.

Capture vehicle efficiency as miles per gallon (MPG) and cost per mile (CPM) when drivers input odometer readings at the pump. Any deviation from a reasonable MPG reading can be used to identify potential theft or a maintenance problem with the vehicle.

Find out how alerts assist fleet managers →

Monitor usage online.

Our online management tools allow customers to monitor fuel purchases before invoices are issued. Monitor driver and vehicle cards online and run fuel card reports for any time period to compare usage. Transactions can be downloaded into Excel for easy review.

How to stop card misuse →
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Easily detect suspect card activity.

Fraud alerts provide an added layer of security to your card parameters with alerts sent by email.
Card watch

Receive email notifications whenever specific cards are used.
Volume changes

Any significant change to your average weekly gallons is reported.
Product exceptions

Activity that differs from normal purchasing patterns is reported.
Driver errors

A driver trying to fuel outside of authorized fueling parameters creates an alert.
Time and day

Set alerts to monitor driver fueling for specific times and days.
Fueling location

Set alerts for fueling that occurs away from designated fuel sites or regions.

Questions? Let's talk.

To learn more, request to be contacted by our team.

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