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6 min read

Use Fleet Fuel Card Odometer Tracking to Reduce Vehicle Operating Cost

By P-Fleet Staff on Sep 19, 2017 1:15:59 PM

When used properly, fuel card odometer tracking can be an invaluable tool for lowering your operating costs. By recording mileage with every transaction, you can more easily schedule vehicle maintenance, keeping maintenance costs in check. But, more importantly, odometer tracking is essential for creating MPG reports. These essential reports allow you to easily spot inefficiencies and fraud so that you can keep costs low. But, to reap these benefits, you need to properly set up your program and explain expectations to your drivers.

Topics: Fleet Management Fuel Cards
6 min read

Fuel Card Controls: A Guide to Effective Use

By P-Fleet Staff on Aug 31, 2017 10:12:00 AM

To help minimize unauthorized fuel spend, many fuel cards offer purchase controls to restrict when, where, and how fueling can occur. Setting fuel card controls that are ideal for the drivers and vehicles that make up your fleet can be tricky. If controls are too restrictive, your drivers may face delays that cost your company money. If they are too lax, it leaves you vulnerable to fraud. So how can you determine which controls are right for your business?

Topics: Fleet Management Fuel Cards
3 min read

5 Fleet Fuel Card Reports Your Team Should Have

By P-Fleet Staff on Jun 8, 2017 9:50:00 PM

Fuel card reports help managers and accounting teams monitor and account for every dollar spent. For many companies, reporting tools are essential when evaluating different providers; it’s often a primary reason for using fuel cards to begin with. Reports should be generated in a timely manner, detailed with relevant transaction information and customized with the right information for the right personnel. To help evaluate these reporting services, we’ve identified five common reports that customers request when signing up.

Topics: IFTA/Taxes Fleet Management
3 min read

The Trouble with Tracking Down Fuel Receipts

By P-Fleet Staff on Mar 9, 2017 11:52:24 AM

A common way for companies to track their fuel spending is to collect receipts from drivers every time a purchase is made. Accounting personnel then need to store those receipts and manually record total gallons and dollars for all drivers. The process can be incredibly tedious and rife with errors. Fuel card companies help mitigate these issues by reporting detailed transaction information on invoices and reports, eliminating the hassle of receipts for both drivers and accounting teams alike.

Topics: Fleet Management
3 min read

3 Ways Fuel Card Alerts Assist Fleet Managers

By P-Fleet Staff on Jan 26, 2017 10:50:42 AM

Fleet managers traditionally implement fuel card alerts as their primary tool to control driver spending and protect their company against unauthorized use by cardholders. However, there are additional benefits to consider when deciding which purchase alerts should be enacted as part of your company’s program, so be sure to consider these additional features when launching your program.

Topics: Fleet Management Fuel Cards
2 min read

How to Choose Between Driver Cards and Vehicle Cards

By P-Fleet Staff on Apr 15, 2016 1:42:36 PM

There are many factors to consider when choosing your fuel card. You should carefully consider pricing, available locations, acceptance and controls, and other factors. But something that is often overlooked during implementation is how best to assign your cards. The system you choose – driver cards or vehicle cards – will make a difference in your day-to-day operations, so be sure to consider both scenarios.

Topics: Fleet Management
2 min read

How to Draft a Driver Fuel Card Policy

By P-Fleet Staff on Mar 24, 2016 4:10:41 PM

A best practice for when companies issue employee fuel cards  is to have all drivers sign a driver fueling policy. The policy should clearly state your expectations for how the cards should be used. Unfortunately, because many companies are unsure what to include, they skip the policy altogether. Let’s fix that with some quick tips for drafting an efficient and comprehensive policy.

Topics: Fleet Management Fuel Cards
4 min read

4 Ways P-Fleet Helps Companies Control Driver Fuel Card Purchases

By P-Fleet Staff on Mar 3, 2016 1:42:56 PM

Have you ever wondered what else could be done to manage driver fueling and strengthen your company’s expense control? When it comes to providing your drivers with their own fuel cards, having the right resources is the difference between success and stress. But don’t worry – P-Fleet has developed a multilayered approach to help companies control their accounts. Each layer complements the other so that your overall fuel program is secure.

Topics: Fleet Management Fuel Cards
3 min read

10 Ways Your Business Can Benefit from Fleet Fuel Cards

By P-Fleet Staff on Nov 8, 2015 9:24:00 PM

The potential for employee theft is an ongoing worry for many business owners, especially for those with employees that need to refuel company vehicles. Owners and managers can't be everywhere all the time, which leaves company purchases unsupervised. Implementing a  fuel card program helps prevent fraud and abuse by monitoring transactions and implementing purchase controls that would be impossible with other forms of payment. These programs can also reduce costs and help businesses operate more efficiently. Here are ten ways your business can benefit from these programs.

Topics: Fleet Management Fuel Cards