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The Trouble with Tracking Down Fuel Receipts

[fa icon="calendar'] Mar 9, 2017 11:52:24 AM / by P-Fleet Staff posted in Fleet Cards

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A common way for companies to track fuel spend is to collect receipts from drivers every time a purchase is made. Accounting personnel then need to store those receipts and manually record total gallons and dollars for all drivers. The process can be incredibly tedious and rife with errors. Fuel card companies help mitigate these issues by reporting detailed transaction information on invoices and reports, eliminating the hassle of receipts for both drivers and accounting teams alike.

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5 Ways to Find Fuel Prices Online

[fa icon="calendar'] Feb 9, 2017 12:20:13 PM / by P-Fleet Staff posted in Fuel Prices

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Whether you own a fleet of vehicles or operate a single truck as an independent contractor, it’s useful to have access to fuel pricing information to benchmark current costs and forecast future expenses. There are many resources available online to check fuel prices, but with so many options, how do you know which one will work best for your needs? Well, good news. We’ve identified five different ways to find fuel prices online and outlined the pros and cons of each.

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3 Ways Fuel Card Alerts Assist Fleet Managers

[fa icon="calendar'] Jan 26, 2017 10:50:42 AM / by P-Fleet Staff posted in Fleet Cards

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Fleet managers traditionally consider fuel card alerts as a tool for bolstering their control of driver fueling and protecting their companies against rampant abuse by cardholders. For many managers, this is still the primary purpose for putting alerts in place; they’re an extension of card purchase controls. However, there are other uses to consider when deciding which fuel alerts should be enacted as part of your company’s fleet fueling program.

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Revised Regulation Offers Safe Harbor for Off Road Diesel Refunds

[fa icon="calendar'] Nov 8, 2016 10:12:19 AM / by P-Fleet Staff posted in Fuel Prices

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The Board of Equalization (BOE) in California recently increased the excise tax rate for diesel fuel from $0.13 to $0.16 per gallon, effective July 1, 2016. Rates are normally updated annually, and it’s important for commercial fleets and businesses that use off road equipment to stay on top of any changes. While the increase in excise taxes was nothing new, a BOE decision around the same time to revise its regulation concerning the “nontaxable uses of diesel fuel” was noteworthy. The enacted revision has the potential to make filing and recouping fuel tax refunds far simpler for companies with off road equipment.

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Taking Full Advantage of a Diesel Fuel Tax Exemption for Ag Haulers

[fa icon="calendar'] Oct 13, 2016 10:37:54 AM / by P-Fleet Staff posted in Fuel Prices

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The state of California offers various tax exemptions for businesses engaged in agricultural activities, like farms and nurseries. One such exemption affects the sales tax charged on diesel fuel. While it’s fairly well known that farms and nurseries qualify for this exemption, it’s less known that other businesses, like trucking companies that haul ag products, can qualify when they support agricultural and horticultural operations.

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FMCSA Issues Final Rule on FAST Act Mandates

[fa icon="calendar'] Jul 22, 2016 9:27:31 AM / by P-Fleet Staff

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On 07/21/2016 the Federal Motor Carrier Safety Administration has ruled to implement 8 provisions required by the Fixing America’s Surface Transportation Act (FAST Act). They are:

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How to Stay on Track with Off Road Diesel

[fa icon="calendar'] Jul 14, 2016 1:28:48 PM / by P-Fleet Staff posted in Fuel Prices

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Have you ever wondered what goes into the price per gallon when you purchase gas or diesel fuel? At least 20% of the price is due to taxes. While federal excise taxes are just above $0.18 and $0.24 per gallon for gas and diesel, respectively, state taxes for gasoline and diesel vary. The collection of these taxes is intended for the repair and maintenance of our roads and highways which is critical for commercial trucking fleets. But what about fleets and businesses that include off road equipment? How do those companies resolve “on road” fuel taxes when equipment is operating off road?

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Make IFTA Filing a Less Taxing Process with P-Fleet

[fa icon="calendar'] May 4, 2016 9:03:01 AM / by P-Fleet Staff posted in Fleet Cards

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The International Fuel Tax Agreement (IFTA) is an agreement among the 48 contiguous states in the U.S. and 10 provinces in Canada to simplify the collection and redistribution of fuel taxes paid for by interstate and international motor carriers. If you operate a fleet that crosses state lines, you are required to complete IFTA reporting quarterly, and the process can be burdensome. But it doesn’t have to be. By leveraging the right tools, you can save time and make filing your IFTA fuel tax report easier.

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How to Choose Between Driver Cards and Vehicle Cards

[fa icon="calendar'] Apr 15, 2016 1:42:36 PM / by P-Fleet Staff posted in Fleet Cards

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There are many factors to consider when choosing your fuel card program. You should carefully consider pricing, acceptance and controls, among other factors. But something that is often overlooked during implementation is how best to assign your fuel cards. It’s not just how you label your cards but what system you choose – driver fuel cards or vehicle fuel cards – that makes a difference.

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4 Easy Ways to Find CFN Locations

[fa icon="calendar'] Apr 1, 2016 10:19:56 AM / by P-Fleet Staff posted in Fleet Cards

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Whether you use the CFN fuel card or Fuelman fleet card, which also includes access to the commercial fueling network (CFN), it’s important that you’re able to easily find CFN locations along your routes. These locations are part of the largest cardlock network nationwide. Sites are designed for larger vehicles and often include high-speed dispensers with satellites, wider fueling lanes without truck restrictions and 24 hour access, making them a preferable option for many fleets. Below are some easy ways to locate sites.

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